HR Solution

Facing a constant tug-of-war for the best candidates, managing talent and building a team. AMS is the perfect partner to drive new strategic HR processes with digital document management.

Employee Onboarding

Great News! The business is growing, and you’ve employed yet another member of staff to improve the team. Now comes all the paperwork and the repetitive form completion by you and the new employee.

But……….. does it have to be that way?

Here at AMS working with DocuWare we have immensely simplified the new employee onboarding process from reviewing CV’s/applications to the first working day. By automating notifications for interviews and automatically and securely capturing the new employee’s details from one web-form, we’re able to complete other related documents automatically. The result being we’ve managed to take a lot of your hard (and more importantly repetitive) work away.

Key Features/Components/Benefits

When a member of staff wants to book holiday, they will start by completing an easy to use online webform. This can be accessed very easily via a link on your website or the company’s intranet. Matching your current form but in an electronic format will help to reduce paper in your department as well as speed up the process.

The system can very cleverly check the number of holiday days left for that particular member of staff. If they’ve requested too much holiday there is an automatic e-mail notification to let them know the request has been denied or referred. This instant check and notification will enable you to concentrate on other key tasks.

DocuWare will do the leg work for you and check with the line manager as well. Using the automatic workflow, holiday requests can be sent to one or several line managers for additional approval. The automatic reminders and notifications ensure that you no longer have to chase the line manager to finish the approval process. DocuWare takes care of this for you..

Once all approvals have taken place the request is sent back to HR for registration. All parties are notified of the Holiday Request approval process status by an automatic e-mail. The whole process is caught in an audit trail for future reference if needed.

Holiday Requests Intro

I’m sure you can picture the scenario. A member of the staff asks you or one of your colleagues in HR to take some of their holiday for a date in the not too distant future. You have to check how many days they have left and refer it to the relevant line manager to work out if those are available before agreeing to them. I’m sure you would agree this is a long-winded process and often frustrating for you and your colleagues.

Is there a better way?

Why not have DocuWare take care of this process for you enabling you to focus on people not processes?

Key Features/Components/Benefits

The system can very cleverly check the number of holiday days left for that particular member of staff. If they’ve requested too much holiday, there is an automatic e-mail notification to let them know the request has been denied or referred. This instant check and notification will enable you to concentrate on other key tasks.

DocuWare will do the leg work for you and check with the line manager as well. Using the automatic workflow, holiday requests can be sent to one or several line managers for additional approval. The automatic reminders and notifications ensure that you no longer have to chase the line manager to finish the approval process. DocuWare takes care of this for you..

Once all approvals have taken place the request is sent back to HR for registration. All parties are notified of the Holiday Request approval process status by an automatic e-mail. The whole process is caught in an audit trail for future reference if needed.

What’s your current goal within your HR department?

Do you want to save time?

DocuWare has been designed over the last 30 years to enable you to focus on your people, not your processes. With clever process automation, automatic storage and one click search and retrieval of documents, DocuWare will make your working life in HR a lot more efficient.

Do you want to Improve or Automate Processes?

DocuWare comes with a powerful Electronic Workflow Design Tool. We can take your process whether its paper-based or designed around your network folders and look to speed up and automate, while alleviating the bottlenecks. The result is modernising your department and allowing your staff to concentrate on key tasks.

Do you want to Improve Staff Morale?

Freeing up time, allowing you and your staff time to concentrate on what’s important to you is important to us. We understand that many of our customers go into HR to work with people, not get bogged down in paperwork or lengthy processes. Whether looking to improve morale in your department or the business as a whole, allowing DocuWare to securely take care of the lengthy processes will have a positive knock on effect to the whole business.

Do you want to Improve Document Storage?

All of your documents can be stored electronically and securely in DocuWare very easily, securely and in most cases completely automatically. This will enable you to eliminate any paper filing, saving documents in network folders and most importantly the user mistakes that tend to come along with these traditional methods of document storage.

Do you want to Improve Document Search and Retrieval?

DocuWare intelligently stores documents away with important index fields. Put simply, this is information relating to that document helping you to carry out actions at a later stage. These index fields will enable you to search and retrieve documents extremely easily. With functionality such as ‘Saved Criteria Searches’, ‘Key Word’ or ‘Phrase’ search, your documents can be at your fingertips within seconds.

Do you want to Improve Security?

DocuWare will only let your staff see the documents they are permitted to see through the permission settings within the software. In addition, staff will have to authenticate to use DocuWare and can easily be removed if they leave the company or no longer need the functionality. Data retention policies will also ensure sensitive documents are not available longer than needed and can be automatically deleted after a certain time period if required.

Do you want to Become Paperless?

The best way to become paperless in your department and your business as a whole is to introduce a Document Management solution. DocuWare will enable you to store documents securely and electronically. The great thing is that we can store these documents automatically for you with a date stamp and any associated data you may need from other applications. The result being you no longer need filing cabinets and boxes full of paper taking up valuable office space.

Do you want to Get Rid of your existing paperwork?

When we start working with our customers, quite often they’ll have thousands of documents in filing cabinets. Along with our selected partners we can work with you to scan those paper documents into DocuWare, capturing the relevant information for safe electronic storage and future search and retrieval. Don’t worry, we can also dispose of the paper copies securely for you as well.

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